Whether you’re implementing new reminders in your business or just want to underscore the importance of submitting timecards before the deadline, it’s always a good idea to meet face-to-face with your team.ĭepending on how your business currently operates, “face-to-face” may mean gathering together physically in your conference room or gathering together on Zoom. Once you’ve created the expectations for your business, it’s time to present them to your team. What happens if they don’t turn in their timesheet?.How many timesheet reminders do employees get?.What is the deadline for submitting timesheets?.These expectations (or rules) go hand in hand with the payroll process you’ve established in your employee handbook and should be recorded there for future reference.īefore going any further, answer such questions as:

The first step in implementing reminders into your workflow is to set the expectations surrounding them. Reminders are a way to ensure that everyone has tabulated and turned in the information they need to get paid and the information you need to remain in compliance with local, state, and federal laws. If there are errors in your payroll, your team members will be unhappy, and your company could run into legal trouble with the government.

And payroll depends almost exclusively on the timesheets from which it is calculated. 3) Perform Accurate PayrollĪccurate payroll is essential for the smooth operation of your business. Does data show that capacity will change in the future?Īrmed with this information, you can take steps to improve the way your employees work on current and future projects.Has your team’s capacity changed over the past few weeks, months, or years?.How much can you stretch that capacity without overloading them?.Timesheet reminders bring in the records of work hours spent, which, in turn, allows you to predict the future capacity of various teams within your company and the future capacity of the business as a whole.Ī thorough analysis of your employee timesheets allows you to answer such questions as: The answers to these types of questions can help you more accurately calculate the profit on a project and create ways to streamline your team’s workflow so that you can increase said profits in the future. Did hiring an outside contractor allow employees to focus on more important tasks?.Did too many employees spend time on overlapping tasks?.Did your team spend too much time on one activity and not enough time on another activity?.Is the time spent on a project producing a profit or a loss?.How much time have employees spent on specific parts of a given project?.How much has your business paid employees?.Timesheets answer key project and operations management questions, such as: Here are three of the benefits that timesheets (and timesheet reminders) make possible. Without those timesheets, your team and your business miss out on some critical benefits. Timesheet reminders are important because, as their name suggests, they remind and motivate employees - sometimes gently, sometimes forcefully - to fill out and turn in the record of their time-on-task at work for a specific period of time. Regardless of how your business chooses to deliver said reminders, they’re an essential part of what makes your business run smoothly and efficiently. More recently, push notifications - messages that pop up on the main screen of a user’s smartphone, tablet, laptop, or desktop device - are becoming more popular as a means of distributing timesheet reminders to teams of all sizes. With the advent of smartphones and the spread of texting, payroll managers could now reach team members directly without having to wonder whether or not the employee would check their email in the next few days. Over time, those reminders evolved from a few bland sentences into more memorable cues to help team members remember their responsibility, such as:Ĭreative payroll managers even took it a step further and combined text and image to create a reminder that not only served as a “heads up” of an imminent deadline but made the recipient laugh as well. Then, along came email and, suddenly, HR could send a single message to everyone in the business. In their simplest form, timesheet reminders are prompts to motivate your employees to fill out and submit a record of their work time for the last pay period.īefore digital communication revolutionized the way we work, HR would have to send out hardcopy memos or even talk to each employee one at a time to remind them to turn in their timecard.

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